P95 delivers cutting-edge expertise in epidemiology and pharmacovigilance. We are passionate about healthcare and help our customers with innovative medical research. We share a sense of urgency with our customers to deliver timely, pragmatic and useful insights to improve healthcare.

Our clients are the pharmaceutical industry, public health institutes, academic institutions, WHO, the European Commission and other governmental organisations and Non-Governmental Organisations (NGOs). Our projects focus mainly on infectious diseases, particularly on vaccines.

We are looking for the job profiles below:

Inhoud accordeon

As Accounting Officer your primary responsibilities are ensure timely, accurate and complete processing of purchase orders, supplier invoices and payments for P95 and its subsidiaries. You will be dealing with all internal and external queries relating to vendors/subcontractors and support the Financial Controller in general accounting activities.

The Accounting Officer is part of the Finance & Administration team and will report to the Financial Controller.

Role and responsibilities
Purchase Order Processing

  • Act as primary administrative contact person for vendors and subcontractors
  • Validation and filing of contractual and administrative documents
  • Set up and maintenance of vendor related master data in the ERP system (e.g. address, contacts, payment details, VAT code)
  • Registration of Purchase Orders in the ERP system

Invoice and Expense Report Processing

  • Acting as main point of contact for our vendors with regards to invoicing matters
  • Registration of incoming supplier invoices and employee expense reports in the ERP system, including invoice application to purchase orders, approval routing and electronic filing
  • Monitoring of overdue invoices, ensuring timely follow up of mismatch items

Payments

  • Preparation of bi-weekly and ad hoc payment runs in the ERP system
  • Entering payments in bank applications for CFO approval
  • Managing company credit/debit cards

General Accounting

  • Weekly bank statement processing and cash application of vendor payments
  • Monthly processing of domestic and foreign payroll accounting instructions
  • Support Financial Controller in monthly, quarterly and annual financial closing activities (e.g. VAT filings, account reconciliations, intercompany transactions, etc.)

Other

  • Maintain administration related to R&D payroll subsidies in Belgium
  • Handle financial reporting and filing aspects to authorities related R&D grants (IMI, Vlaio)
  • Act as backup for the Billing Officer

Candidate profile

  • You have a Bachelor’s degree in accounting of finance or equivalent through experience
  • You have a first working experience in a similar role, ideally in a Professional Services environment
  • You have a good command of MS Office tools, Excel proficiency is desired.
  • You have a first experience working with an ERP system (preferably Oracle Netsuite)
  • You are fluent in English, both written and spoken
  • You are pragmatic, proactive, showing initiative and a strong sense of responsibility
  • You are client-oriented and solutions-oriented
  • You are a multi-tasker with strong organisational skills
  • You can work independently and in team

What do we offer?

  • A full-time employment contract – flexible to adjust to 80%
  • A young, dynamic and fast growing company in a truly global context
  • Most of us work from home and you will have the flexibility to work from home and/or at our Headquarters in Leuven (Belgium)
  • Competitive salary with additional benefits

Do you want to join us?
Visit our website (www.p-95.com) to learn more about who we are and what we do. If you are the one for this job, send your application to jobs@p-95.com

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering excellence in Epidemiology and Pharmacovigilance.

You will join a young, very dynamic and fast-growing private research organization. Our international team consists of 60+ staff including epidemiologists, statisticians, data analysts, medical writers, safety and pharmacovigilance specialists, project managers and office support staff spread over more than 10 countries. Our headquarters are in Leuven, Belgium but all of our staff work remotely. You may need to travel to our head office or to our client’s offices occasionally. 

You will be supporting and providing epidemiological expertise on diverse and multi-disciplinary projects. You will work on drug development and evaluation at all stages, covering most areas of epidemiology, including literature reviews, study design and implementation, conference presentations and publication writing. 

We offer a lot of autonomy, flexibility and ample opportunities for research and development. We consequently value self-reliance, initiative and responsibility of everybody in our team to meet customer expectations. 

The ideal candidate will  

  • Share a passion for epidemiology and the drive to help our customers achieving their objectives 
  • Have a Masters or PhD in Epidemiology and/or graduate from a recognised field epidemiology training program (e.g. EPIET, EIS,..). Specific training in infectious disease epidemiology, vaccine epidemiology and/or pharmacovigilance is a plus 
  • Be fluent in spoken and written English 
  • Have experience working as an epidemiologist, particularly in infectious diseases 
  • Be able to work independently (remote), yet still in a team 
  • Be sensitive to cross-cultural differences 
  • Have good communication skills 
  • Have a flexible approach to work 
  • Be a self-starter, well organised and with attention to detail while keeping a “getting the job done” mentality. 
  • Be focused on delivering high-quality results on time 

Do you want to join us? 

If you are the one for this job, send your application to jobs@p-95.com. Call will remain open until the position is filled. Only shortlisted candidates for interview will be contacted. 

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering Excellence in Epidemiology and Pharmacovigilance. 

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