(Full time, remote, indefinite contract)

This position will support P95 in monitoring/ maintaining project administration in our ERP system and providing support on operational aspects of PM tools and systems. You will join a young, very dynamic and fast-growing private research organization. Our international team consist of over 50 staff including epidemiologists, biostatisticians, IT engineers, medical writers, safety experts, project managers and office staff. Our headquarters are in Leuven, Belgium. Most of us work remote or from home. Occasionally you will need to travel to our head office or within Europe.

As Project Support Officer, you will support P95 to perform the following tasks:

Business Development Support

• Assist in set up and coordination of project proposal data.
• Monitor progress of proposal to contract processing and evaluate statuses with operations.
• Maintain proposals pipeline within P95’s ERP software system in close collaboration with Business Development.

Project Management Support

• Set up/configure projects and associated WBS/ tasks and timelines within P95’s ERP software system in collaboration with operations.
• Continuously maintain resource assignments per project in collaboration with operations.
• Monitor and update projects and associated WBS/ tasks and timelines in collaboration with operations.

Project Reporting

• Ensure relevant data is in place and prepare regular reports to enable effective monitoring and evaluation of projects as well as identification of bottlenecks or ‘red flags’ in terms of budgets, timelines, deliverables or resources.
• Prepare ad hoc management reports or project-specific reports upon request

Continuous Improvement

• Identify and escalate to management any potential opportunities for improvements to Project Management tools and/or processes
• Training on operational aspects of PM tools and systems

We offer a lot of autonomy, flexibility and ample opportunities for development. We consequently value self-reliance, initiative and responsibility of everybody in our team to meet customer expectations.

The ideal candidate will

• Have a bachelor’s degree, preferably with background in (business) administration, project management and/or finance. Else, can display considerable proficiency through work experience >5 years.
• Have relevant experience in professional services and consultancy industry. The ideal candidate has experience in health care and pharma industry, working with large international clients.
• Have Project management qualifications/certification is an asset
• Have proficiency in ERP Systems (e.g. Oracle Netsuite) and MS Office
• Have experience in project management software and related methodologies
• Have professional level written and spoken English
• Have experience in interacting with remote teams
• Be able to think analytically, have a coordinated helicopter view and have good communication skills
• Have effective administrative, organizational and time-management skills
• Be able to work independently, yet still in a team
• Have a flexible approach to work
• Be knowledgeable about cross-cultural environments
• Be a self-starter, well organized and with attention to detail while keeping a “getting the job done” approach
• Be inquisitive and want to contribute to the development of an

Do you want to join us?

If you are the one for this job, send your application to jobs@p-95.com. Call will remain open until the position is filled. Only shortlisted candidates for interview will be contacted. 

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering excellence in Epidemiology and Pharmacovigilance.

As Billing Officer your primary responsibilities are to ensure timely, accurate and complete processing of sales orders, billing of the services delivered to our clients and collection of invoices. You will be dealing with all internal and external queries relating to billing matters, supporting the Project Owners throughout the project’s lifecycle.

The Billing Officer is part of the Finance & Administration team and will report to the Financial Controller.

Role and responsibilities

Sales Order Processing

• Validation and filing of contractual documents related to new business (Contract, Purchase Order, Proposal)
• Following up on potential shortcomings in documentation with operations and client.
• Sales order registration and administrative set up of projects in the ERP system to support the billing process
• Purchase order registration for subcontracted services linked to client projects
• Set up and maintenance of client related master data in the ERP system

Billing

• Document and maintain Project/Client related billing instructions, including Client billing portals
• Monthly coordination and execution of the billing cycle for all Time & Material projects, including filing of relevant supporting documentation (timesheets, expenses, passthrough costs)
• Ad hoc billing of milestone projects
• Monitor project billing progress in collaboration with the Project Owners
• Continuously improve the utilization of the ERP functionalities to streamline the billing process
• Act as main point of contact for our clients with regards to billing matters

Collections

• Monitor ageing of receivables and report on the status of overdue invoices in collaboration with the Financial Controller
• Assess reasons for overdue invoices and continuously improve billing procedures to facilitate timely payment
• Collaborate with and proactively contact clients and Project Owners to prevent overdue invoices

Business Support

• Provide administrative and financial information to the business in support of requests for proposal and new client onboarding procedures
• Liaise with stakeholders in supporting and facilitating operations

Candidate profile

• You have a Bachelor’s degree in accounting of finance or equivalent through experience
• You have a first working experience in a similar role in a Professional Services environment, ideally in the pharmaceutical/healthcare industry
• You have a good command of MS Office tools, Excel proficiency is desired.
• You have a first experience working with an ERP system (preferably Oracle Netsuite)
• You are fluent in English, both written and spoken
• You are pragmatic, proactive, showing initiative and a strong sense of responsibility
• You are client-oriented and solutions-oriented
• You are a multi-tasker with strong organisational skills

• You can work independently and in team

What do we offer?

• A full-time employment contract
• A young, dynamic and fast growing company in a truly global context
• Most of us work from home and you will have the flexibility to work from home and/or at our Headquarters in Leuven (Belgium)
• Competitive salary with additional benefits

Do you want to join us?

Visit our website (www.p-95.com) to learn more about who we are and what we do. If you are the one for this job, send your application to jobs@p-95.com.

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering excellence in Epidemiology and Pharmacovigilance.

P95 – Excellence in Epidemiology and Pharmacovigilance

P95 delivers cutting edge expertise in epidemiology and pharmacovigilance. We are passionate about healthcare and help our customers with innovative medical research. We share a sense of urgency with our customers to deliver timely, pragmatic and useful insights to improve healthcare.

Our clients are the pharmaceutical industry, public health institutes, academic institutions, WHO, the European Commission and other governmental organizations and NGOs. Our projects focus mainly on infectious diseases, particularly on vaccines.

We are looking for a Billing Officer

As Billing Officer your primary responsibilities are to ensure timely, accurate and complete processing of sales orders, billing of the services delivered to our clients and collection of invoices. You will be dealing with all internal and external queries relating to billing matters, supporting the Project Owners throughout the project’s lifecycle.

The Billing Officer is part of the Finance & Administration team and will report to the Financial Controller.

Role and responsibilities

Sales Order Processing

• Validation and filing of contractual documents related to new business (Contract, Purchase Order, Proposal)
• Following up on potential shortcomings in documentation with operations and client.
• Sales order registration and administrative set up of projects in the ERP system to support the billing process
• Purchase order registration for subcontracted services linked to client projects
• Set up and maintenance of client related master data in the ERP system

Billing

• Document and maintain Project/Client related billing instructions, including Client billing portals
• Monthly coordination and execution of the billing cycle for all Time & Material projects, including filing of relevant supporting documentation (timesheets, expenses, passthrough costs)
• Ad hoc billing of milestone projects
• Monitor project billing progress in collaboration with the Project Owners
• Continuously improve the utilization of the ERP functionalities to streamline the billing process
• Act as main point of contact for our clients with regards to billing matters

Collections

• Monitor ageing of receivables and report on the status of overdue invoices in collaboration with the Financial Controller
• Assess reasons for overdue invoices and continuously improve billing procedures to facilitate timely payment
• Collaborate with and proactively contact clients and Project Owners to prevent overdue invoices

Business Support

• Provide administrative and financial information to the business in support of requests for proposal and new client onboarding procedures
• Liaise with stakeholders in supporting and facilitating operations

Candidate profile

• You have a Bachelor’s degree in accounting of finance or equivalent through experience
• You have a first working experience in a similar role in a Professional Services environment, ideally in the pharmaceutical/healthcare industry
• You have a good command of MS Office tools, Excel proficiency is desired.
• You have a first experience working with an ERP system (preferably Oracle Netsuite)
• You are fluent in English, both written and spoken
• You are pragmatic, proactive, showing initiative and a strong sense of responsibility
• You are client-oriented and solutions-oriented
• You are a multi-tasker with strong organisational skills

• You can work independently and in team

What do we offer?

• A full-time employment contract
• A young, dynamic and fast growing company in a truly global context
• Most of us work from home and you will have the flexibility to work from home and/or at our Headquarters in Leuven (Belgium)
• Competitive salary with additional benefits

Do you want to join us?

If you are the one for this job, send your application to jobs@p-95.com. Call will remain open until the position is filled. Only shortlisted candidates for interview will be contacted. 

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering excellence in Epidemiology and Pharmacovigilance.

You will join a young, very dynamic and fast-growing private research organization. Our international team consists of 60+ staff including epidemiologists, statisticians, data analysts, medical writers, safety and pharmacovigilance specialists, project managers and office support staff spread over more than 10 countries. Our headquarters are in Leuven, Belgium but all of our staff work remotely. You may need to travel to our head office or to our client’s offices occasionally. 

You will be supporting and providing epidemiological expertise on diverse and multi-disciplinary projects. You will work on drug development and evaluation at all stages, covering most areas of epidemiology, including literature reviews, study design and implementation, conference presentations and publication writing. 

We offer a lot of autonomy, flexibility and ample opportunities for research and development. We consequently value self-reliance, initiative and responsibility of everybody in our team to meet customer expectations. 

The ideal candidate will  

• Share a passion for epidemiology and the drive to help our customers achieving their objectives 
• Have a Masters or PhD in Epidemiology and/or graduate from a recognised field epidemiology training program (e.g. EPIET, EIS,..). Specific training in infectious disease epidemiology, vaccine epidemiology and/or pharmacovigilance is a plus 
• Be fluent in spoken and written English 
• Have experience working as an epidemiologist, particularly in infectious diseases 

• Be able to work independently (remote), yet still in a team 
• Be sensitive to cross-cultural differences 
• Have good communication skills 
• Have a flexible approach to work 
• Be a self-starter, well organised and with attention to detail while keeping a “getting the job done” mentality. 

• Be focused on delivering high-quality results on time 

Do you want to join us? 

If you are the one for this job, send your application to jobs@p-95.com. Call will remain open until the position is filled. Only shortlisted candidates for interview will be contacted. 

Your CV is important but we are specifically looking for the right people for our team. Please write to us about why you would like to join us and how you see yourself contributing to P95 delivering Excellence in Epidemiology and Pharmacovigilance.